Workflow optimization for busy clinicians
Replace printed lists and index cards with a secure digital rounding workflow. AI-assisted clinical notes, CPT & ICD associations, biller queue, and follow-up coordination — all in one place.
Notafid replaces the printed list, the index card stack, and the handoff lag — with a secure, fast, collaborative digital workflow your entire practice team can rely on.
Your Rounding List is who you're actively seeing today. Records is your complete history — every patient, every visit, searchable instantly. Add patients by scanning a facesheet, photographing a printed patient list or label, or entering the four required fields manually.
Tap record and speak the way you always have. Notafid's AI drafts a structured SOAP note, identifies supporting text for CPT and ICD-10 codes, and flags potential age or diagnostic discrepancies — all before you review.
When you approve the note, it's finalized and your billing team is automatically notified. They can see the full note, the code associations, and the supporting evidence — all without you lifting another finger.
Say "follow up in two weeks" in your dictation and Notafid creates the follow-up task. Your staff can log outreach attempts, mark it scheduled, and you can verify it happened — without a single separate form.
Every time a physician dictates a note, Notafid fans the output to every team member who needs it — simultaneously. No handoffs, no re-entry, no one asking "did you put that in the system?"
Designed around the real workflow problems physicians, billers, and admins face every day — not around what looks impressive in a demo.
Two views, one place. Your Rounding List shows every patient you're actively seeing. Records is your complete history — every patient you've ever seen, searchable by name, date, or diagnosis. Capture a printed census sheet or rounding list and AI batch-imports the entire list in seconds — duplicates are automatically detected and skipped.
Capture a printed census sheet, rounding list, or index card. AI extracts every patient row — name, DOB, room, diagnosis — and presents a one-tap review before adding them. Built-in dedup means no duplicate entries, ever. Three seconds to a complete inpatient census.
Speak naturally into your iPhone or web browser. AI generates a structured SOAP note within seconds — the physician reviews, edits, and finalizes. No silent overwrites.
Diagnoses and procedures in the note are visually highlighted and associated with suggested billing codes. Billers see exactly which text supports each code — fewer denials, faster cycle.
A dedicated biller view with filtering, status management, and an actionable queue. Coders see notes, code associations, and supporting evidence — not just a raw PDF.
Dictate "follow up in 2 weeks" and a task is created and assigned automatically. Staff can log outreach, mark scheduled or unable-to-reach, and physicians see real-time completion status.
The moment a note is finalized, the documentation and codes reach your front-office team instantly — no waiting on a dictation service or end-of-day batch. Staff can start prior authorizations the same hour the decision is made, closing the auth window before it costs you. Fewer delayed or written-off visits, far less scrambling to confirm an auth is in before the patient arrives.
Every patient seen is captured in a billing worklist grouped by day and facility — with per-encounter wRVU, CPT/ICD codes, and one-tap CSV export for your billing team. No charge falls through the cracks.
Round across multiple hospitals and generate a structured sign-out PDF grouped by facility. Unresolved patients are flagged in amber so nothing is handed off incomplete. Designed for multi-site hospitalists.
Follow-up instructions from dictation are automatically routed to your medical assistants as structured tasks — patient name, DOB, primary diagnosis, timeline, and notes. Staff work from a clean queue, not sticky notes.
Ask AI to suggest a broader differential, revise note phrasing, or add management considerations — with citations surfaced in a clearly labeled separate AI panel. Physician accepts or rejects.
Finalized notes generate server-side PDFs with audit metadata. Access-controlled retrieval only — no public URLs, no unauthorized downloads, and full download logging.
Physicians, billers, staff coordinators, and admins each see exactly what their role permits — and nothing more. Strict tenant isolation across practices, no cross-organization data leakage.
Dictate notes at bedside, view your full patient list, track follow-ups, and monitor billing status — all without touching the hospital EMR.
A physician's workflow and a biller's workflow are completely different. Notafid treats them that way.
Your full patient list in under 3 seconds. Dictate a note in 2 minutes. No reprinting, no misplaced cards, no handoff lag to the office.
Track whether your note was coded, submitted, and paid — from the same place you created it. End the guesswork about billing status.
Optional AI suggestions for differential, management, and note phrasing — clearly labeled, always reviewable, never automatically applied.
Swipe actions, large tap targets, biometric login, offline-aware patient list access. Designed for high-pressure clinical environments, not office desks.
See exactly which text in the clinical note supports each CPT or ICD-10 suggestion — highlighted inline. No more reading the entire note to find the justification.
Filter by physician, hospital, date range, billing status, or provider. Mark items reviewed, needs clarification, coded, or submitted — with a full audit trail.
Need more info? Leave a comment on the encounter that the physician sees in their next login. No email chains, no phone tags, no sticky notes on a printed list.
See the billing pipeline at a glance — how much is pending, how long items have been sitting, and turnaround time trends by physician or facility.
Follow-ups dictated at the bedside arrive in the MA queue formatted, attached to the patient, and searchable by DOB — no paper handoffs, no transcribing from a printout.
If the patient actually belongs to another doctor, the MA reroutes the task to the correct MA in a single tap. No bouncing it back through the physician — the most common time-sink in office practice.
Read-only access to the physician's note (draft or finalized) on every task row, so the MA always has the context they need — no chasing the doctor down for clarification.
Days-later patient call-backs become a one-off MA task attached to the original encounter — no rebuilding context, no falling through the cracks.
Invite physicians, billers, and staff by email. Assign roles, control access per user, set hospital affiliations, and revoke access instantly if needed.
Every create, view, edit, finalize, export, and status change is logged with timestamp and user. Ready for internal compliance review at any time.
Manage hospital affiliations, billing preferences, follow-up workflow settings, and export permissions — all from a clean admin panel.
Add or remove provider seats, manage billing, upgrade plans, and download invoices — directly from the admin settings panel.
PHI protection, tenant isolation, and audit logging aren't features we added later — they are the foundation the platform is built on.
On HIPAA compliance: Notafid is engineered with HIPAA-conscious technical safeguards — including encryption in transit, access controls, audit logging, and role-based data isolation. Formal HIPAA compliance requires organizational policy, BAA agreements, infrastructure review, and legal counsel — none of which a platform alone can fully deliver. We clearly document what remains for your compliance team.
TLS 1.2+ enforced across all communications. No plaintext data transmission.
Physicians, billers, and staff see exactly what their role permits — and nothing more.
Strict Firestore security rules enforce organization boundaries at every data access.
Every create, view, edit, finalize, and export is immutably logged with user and timestamp.
MFA required for admins. Available for all users. Secure session management and expiry.
No patient identifiers, diagnoses, or PHI fields appear in analytics, crash reports, or URLs.
Privileged operations (PDF generation, AI, billing transitions) run in Cloud Functions — not the client.
iOS app uses Keychain for credentials. Sensitive cached data is encrypted at rest.
See Notafid in your workflow. We'll walk through a personalized demo with your team.